Marketing
A virtual assistant can help you develop a sound marketing plan and then manage the campaign for you as well. Or if you already have a plan in place a virtual assistant can handle the time consuming tasks for you like designing your direct mail pieces, or creating newsletters, etc. Or for many agents one of the best ways to utilize a virtual assistant is to have them handle the marketing for their listings. A virtual assistant can design flyers, create virtual tours, enter your listing on-line, create just listed postcards, post listings on on-line classifieds and much more. Contact Management
A virtual assistant is also a great asset when it comes to managing contacts. Most agents have many contacts and it is nearly impossible to keep up with those contacts when agents spend so much time on the go. A virtual assistant can develop follow up plans to stay in touch with your contacts, and even handle lead follow up calls, etc to help service your clients. The key to referral and repeat business is working your database and a real estate virtual assistant can help you do just that.
Organization
Agents also have a wide variety of tasks and details to keep up with. From prospective leads, listing presentations, showing appointments, transactions to manage, contracts to write, and the list goes on. A virtual assistant can not only help manage these details but also can help develop better systems to help you manage these tasks more efficiently. Some tasks could include developing follow up plans, maintaining your scheduling, reminder services, phone support, and more.
Web & Internet Services
Here is one of the very best places to utilize a real estate virtual assistant. For starters, many top producing agents have been in business for a while, and this is really a new age when it comes to marketing. In fact-the NAR reports that nearly 80% of consumers begin their search online when searching for a home! This figure alone proves the need for a great online presence and a virtual assistant can help you achieve that goal. This could include designing or maintaining your website, search engine optimization, using social media sites to post your profile for you, or even ghost writing a blog for you. Transaction Coordination
Okay so you have written a contract and then negotiated the deal-Great! But now it all depends on a successful closing. A real estate virtual assistant can help by coordinating the transaction from the contract to the closing table. Some tasks would include ordering the title work, scheduling any inspections, ordering clearance letters, ordering surveying, ordering home warranties, buying closing gifts, reminders for all important dates, helping to review HUD statements, working with lenders, etc. Mass Mailings
There are few tasks that are more tedious and tiring than mass mailings. A virtual assistant can create your mail merge from your contacts, set up the template for future use, and then administer the entire mailing for you. If you use a vendor then your virtual assistant can set everything up with them. What about mass e-mail campaigns? A virtual assistant can also create HTML E-Mails for you as well like newsletters or property flyers and then they can export your contacts and send it to all of them as well. Research & Administrative Support
Consider utilizing a real estate virtual assistant for research and general administrative support. Research can be time consuming and it really is a good thing to delegate. For example you are researching market trends in a couple of areas-an assistant can research the areas and then compile the results for you. Or for other administrative tasks that you really do not have time to do or that your really do not like to do-just delegate instead.
Virtu-Assist offers Real Solutions for Realtors! For more information on how to utilize a virtual assistant feel free to visit our website at http://www.virtu-assist.com/.
